| As you begin storing important information in regard | | | | As well as learning how to upload attachments to |
| to the workings of your business it is helpful to be | | | | relevant fields in your databases, you may also find it |
| able to save all the data in one location. Microsoft | | | | useful to see how you can keep data contained in |
| Access gives you the option of creating vast | | | | the files up-to-date. For example, if you are storing |
| databases that contain an array of files and | | | | employee details, such as addresses, via attachments |
| attachments. For example, if you are trying to locate | | | | at some point you may have to alter information as |
| address details of a supplier on a table you no longer | | | | workers' circumstances change. |
| need to look elsewhere for this information, as it can | | | | MS Access allows you to open the Attachment's |
| be attached to records within databases. | | | | dialogue box, which will enable you to make changes |
| The innovative software means that banks of | | | | to some uploaded files. Up-dates are made to |
| information that you create can hold a lot more data | | | | documents in the files they were first created in, so |
| than just figures. As well as additional written | | | | if your attachment features an employee's address in |
| information attached to databases, you can link files | | | | a Word document, you will be required to make |
| containing images, photos and spreadsheets to them. | | | | changes in this format. |
| This has the advantage that it can save you time | | | | The software makes sure that files you have |
| that you may have spent searching for extra details, | | | | uploaded to complement other data, such as that |
| while also modernising your virtual filing system. | | | | found in spreadsheets, are easy to manage. As well |
| When you create a database in MS Access you can | | | | as up-dating attachments it is possible to save them |
| design a medley of documents that show important | | | | in other locations if necessary. This involves you using |
| data, such as mailing lists, customer addresses and | | | | the Attachment's dialogue box to choose where you |
| your tax returns. Data can be displayed in tables, | | | | would like the file placed, meaning it can be sent to |
| graphs and spreadsheets, all of which can be | | | | or shared with other web users. |
| summarised with the help of reports. | | | | You are also free to delete these attachments if |
| In order to learn how to correctly link databases to | | | | they are no longer necessary, for example if you |
| attachments you may like to embark on a training | | | | have attached information concerning a supplier's |
| course designed to show you the great benefits that | | | | products that are no longer available you can delete |
| MS Access can bring to the running of your company. | | | | this option from the file. Files sizes for uploaded |
| For instance, on a spreadsheet you may have the | | | | attachments can measure up to 256 megabytes |
| name of a customer and the total of their orders | | | | each in order for them to be successfully linked to |
| placed with your business. By creating a new field | | | | your tables and reports. However, MS Access helps |
| you will be able to add an array of extra information | | | | you to save space via its automatic compression of |
| regarding your customer, such as details of their last | | | | content so you can enrich your databases with as |
| orders and shipping details. | | | | much information as possible. |